People have moved past using the internet just to keep up with current events or stay in touch with family and friends abroad. In present times, the online world has expanded to involve a variety of video conferencing where businesses hold meetings, ordinary folks communicate with loved ones, and official authorities make critical announcements.
And the most incredible part is that there are endless ideas for virtual events that make hosting them easy. You can host movie time, online games, fitness classes, and many exciting things.
Those who haven’t yet hosted such an online event might find it a bit challenging to plan one. The following are key tips that will come in handy during this process.
➢ Set Clear Goals from the Beginning
One of the very first things during the planning stage is to ask yourself why you wish to hold an online event. The answer to this will help you chart precise goals and plan the whole program with a clear vision. Consider the event’s relevancy, timing, and theme, for starters. This is to make sure that the virtual meeting has the desired impact on your audiences. Then, you must market the event right, ensuring it reaches your target attendees way ahead of time.
➢ Incorporate Interesting Event Ideas
Filling the event schedule with random activities will not help you achieve your goal. Therefore, hosts must include exciting ideas for virtual events in line with the program’s theme to be successful. For instance, a corporate event can have a seminar on leadership and teamwork. Similarly, an event focusing on the cosmetic industry could include a beauty products or makeup tips workshop.
➢ Pick an Excellent Platform
Selecting the apt platform for your event is critical to its success. Consider factors like the number of attendees, the type of devices they will be using, and the platform’s usability. Once this is done, you can choose from scores of platforms to conduct your virtual program. Popular options include co-hosting with other companies to unique moderation tools. It is advisable to use a platform that enables you to add more people during the event and record it, among other features.
➢ Have Moderators for the Event
Extensive research has been done on the impact of video conferencing in the travel industry, large corporations, and even small industries. Preliminary results indicate that it is a powerful tool to help businesses grow. Also, there is a need for efficient moderators who can manage the event with ease and ensure it is a massive success. They take responsibilities such as briefing and debriefing the speakers, hosting activities, keeping the atmosphere interactive and lively, and engaging audiences, among other things.
➢ Consider Post-Event Follow-Up
To ensure that this is not your first and only event, you should consider a post-event follow-up on your attendees. This includes reaching out to them via email, messages, or even calls to collect feedback on the event, activities, and other critical aspects. You can also send them instructions on accessing event recordings and sharing them via social media and other pathways.
This type of positive, personal contact will ensure people join all your future online events. Some of the participants may even recommend you to others, boosting attendance by a large number.